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Rules of Association

  • Association's name and registered office

    The name of the Association is European Congenital Heart Surgeons Association and its registered office is in Espoo, Finland.
     
  • Association's object and function

    The aim of the Association is to advance the surgery for congenital heart defects and improve the treatment of patients with congenital heart diseases in Europe and in all means promote the research and treatment related directly or indirectly to congenital heart diseases irrespective of the patients race, religion, origin, wealth or other discriminative factors.

    For realisation of the aim the Association carries on research of surgery for congenital heart diseases and organises courses, seminars and conferences for congenital heart disorders to the members of the Association.

    To support the activities the Association can receive donations, grants and testaments, own needful solid and movable property for its function and carry on lotteries and collections after due permission.
     
  • Members

    A cardiac surgeon who approves the aim of the Association can be accepted a true member of the Association. A person or legal community, who wants to support the aim and function of the Association can be admitted as a supporting member.

    The Board of the Association approves after application true and supporting members.

    According to the Board's presentation the general meeting of the Association can call a person, who has markedly advanced or supported the Association, as a honorary president or a honorary member.
     
  • Termination of membership

    A member can terminate his/her membership with a written announcement to the Board or the Board's chairman, or announcing it in the meeting of foundation to be written down in the minutes of the meeting.

    The Board can terminate the membership, if the member has not fulfilled the obligations he/she bound himself/herself during admission to the Association, or the member has considerably damaged the Association, or the member doesn't fulfil the conditions of membership mentioned in law or rules of the Association.
     
  • Membership fee

    The general meeting of the Association decides the annual membership fee.
     
  • Board

    The business of the Association is taken care by the Board, which consists of a chairman and 3-8 other members elected in the annual general meeting.
    The Board's period of office is the time between the annual general meetings.
    The Board shall appoint from among its members a secretary, a treasurer and other functionaries needed.
    The Board will be assembled by the chairman's calling or if at least half of the Board members demands it.
    The Board has power to decide when half of its members and the chairman are together. Elections are solved by absolute majority. If the votes are equal the voice of the chairman decides, however if in elections the votes are equal the decision is made by lot.
     
  • Writing the name of the Association

    The name of the Association will be written by the the Board's chairman, secretary or treasurer, two together.
     
  • Financial period and audit of account

    The financial year of the Association shall coincide with the calendar.
    Balancing of the books with necessary documents together with the Board's annual report must be given to auditor at least three weeks before the annual general meeting. The auditor must give his/her written statement to the Board at least two weeks before the annual general meeting.
     
  • Meetings of the Association

    The annual meeting of the Association will be held between January and May. The Board decides the date.

    An additional meeting will be held, if the general meeting of the Association decides so, or when the Board considers it necessary, or when at least one tenth (1/10) of the true members of the Association demands it from the Board by a written claim for a certain reason. The meeting must be carried out in thirty days after the claim has been presented to the Board.

    In the general meeting every true member, the honorary chairman and honorary member has one vote. A supporting member has right for staying and speaking in the general meeting.

    The decision of the general meeting of the Association, if not otherwise ordered in the rules, is the opinion supported by over one half of given votes. The chairman's vote decides if the votes are equal, however if in elections the votes are equal the decision is made by lot.
     
  • Calling of the Association's meetings

    The Board must call the meetings of the Association at least one month before the meeting. The call must be sent to the members by a letter, or by an e-mail to those members, who have announced their e-mail address to the Association.
     
  • Annual meeting

    In the annual meeting of the Association the following issues will be handled:
    • opening of the meeting
    • a chairman of the meeting, a secretary, two auditors of the minutes and if necessary two counters of votes will be chosen
    • statement of legality and quorum of the meeting
    • acceptance of the agenda of the meeting
    • balancing of the accounts, annual report and statement of auditors will be presented
    • confirmation of the balancing of accounts and giving discharge to the Board and others in liability
    • confirmation of plan of action, budget and membership fee
    • choosing of the Board's chairman and other members
    • choosing of one auditor and one vice auditor
    • handling other issues mentioned in the call of the meeting.
       
  • If the member of the Association wants an issue to be handled in the annual general meeting he/she must inform the Board in writing so early, that the issue can be included in the call of the meeting. 
     
  • Changing of rules and liquidation of the Association

    The decision of changing rules and dissolution of the Association must be done in the general meeting by at least three quarters (3/4) majority of given votes. In the call of the meeting changing the rules or dissolution of the Association must be mentioned.

    After dissolution of the Association the capital of the Association will be used for advancement of the aim of the Association in the way the general meeting has decided. After liquidation of the Association the capital will be used for the same purpose.